Versions Supported

  • AC v4.12


Templates Supported

  • Template_Facility_2021_June.xlsx



Column and Title

Description

A. Facility Code

Required

Must be Unique

No specific formatting required.

If blank, upload fails.

B. Organization Name

Required

No specific formatting required.

If blank, upload fails.

C. Possessing Facility

Optional

Allowed values are 1 (for Yes) or 0 (for No)

If left blank, defaults to No.

D. Cognizant Office

Required

Enter the Cognizant Office Name. If blank, upload fails.

The Cognizant Office record must be included in the DCSA Office module (System Administrator Mode > Corporate Management menu > DCSA Office module). Add the applicable office if it is not included as a default.

If a Cognization Office does not apply, enter N/A (for Not Applicable).

E. Facility Type

PROFILE – Type (Facility Management profile subgroup < Facility profile group). (e.g., Cage Code, Internal Code, Vessels).

If left blank, defaults to Cage Code. Use the Description from profile. If you add a facility type to the profile, the Description must match what you enter in this cell.

Default Profile Descriptions: Cage Code, Internal Code, Unknown

F. Host or Customer Facility

Optional

Host or Customer (System managed profile - can’t be modified).

If left blank, defaults to Host.

G. Status

Required

PROFILE – Status Type (Facility Management profile subgroup < Facility profile group). Use the Description from the profile. If you add a facility status to the profile, or modify an existing status, the Description must match what you enter in this cell.

Default Profile Descriptions: Active, InActive

H. Division

Optional

No specific formatting required

I. Facility Clearance

Required

PROFILE - Clearance Classifications (in the Global profile group). Use the Description from the profile. If left blank, defaults to None. If you add a facility clearance to the profile, or modify an existing clearance, the Description must match what you enter in this cell.

Default Profile Descriptions: Too many to list here. Please access the profile in Access Commander to review the descriptions.

J. Facility Access(es)

Optional

PROFILE - Access Type (in the Global profile group). Use the Description from profile. If you add a facility access to the profile, the Description must match what you enter in this cell.

Default Profile Descriptions: Too many to list here. Please access the profile in Access Commander to review the descriptions.

K. Clearance Date

Optional

Format: YYYY-MM-DD

l. Safeguard

Required

PROFILE - Facility Safeguard (Facility Management profile subgroup < Facility profile group). If left blank, defaults to None. If you add a facility safeguard to the profile, the Description must match what you enter in this cell (If the applicable owner is not available for selection, you can add the owner in the Clearance Owner Global profile first, and then return to this profile to add the facility safeguard).

Default Profile Descriptions: Confidential, Interim Secret, Interim Top Secret, None, Secret, Top Secret, TS/SCI

M. Safeguard Access(es)

Optional

PROFILE - Access Type (in the Global profile group). Use the Description from profile. If you add a facility access to the profile, the Description must match what you enter in this cell.

Default Profile Descriptions: Too many to list here. Please access the profile in Access Commander to review the descriptions.

N. Safeguard Date

Optional

Format: YYYY-MM-DD

O. DUNS Number

Optional

No specific formatting required

P. DUNS Date

Optional

Format: YYYY-MM-DD

Q. SAM Account Number

Optional

No specific formatting required

R. SAM Account Date

Optional

Format: YYYY-MM-DD

S. Ignore Safe when assigning document(s) to custodian(s)

Optional

Allowed values are 1 (for Yes) or 0 (for No).
If left blank, defaults to No.

 

The Ignore Safe check box on the Facility Information tab can be used to turn off the check for a container safe when assigning documents to custodians for selected host facilities. Only users with System Administrator access can check the box.

When the check box is checked:
  • A facility default safe is created (i.e., [FACILITY CODE]-DEF-SAFE)

  • All the employees under the facility are assigned to the default safe

  • All the employees who are not under the facility, but their clearances are held there, are assigned to the default safe

  • Any new employees added under the facility are assigned to the default

  • Any new clearance added for the facility is assigned to the default safe

T. Remarks

Optional

No specific formatting required

U. Address 1

(for Physical Address)

Optional

No specific formatting required

V. Address 2

(for Physical Address)

Optional

No specific formatting required

W. City

(for Physical Address)

Required

No specific formatting required

X. State

(for Physical Address)

Required

Use the two-letter state postal abbreviation or spell out the state name.

Y. Zip Code

(for Physical Address)

Optional

Enter the 5-digit zip code (do not include the -+4)

Z. Country

(for Physical Address)

Optional

PROFILE – Country (Global profile group). Needs to match the Description in the Country profile, e.g., United States. If you add a country, or modify an existing country description, the Description must match what you enter in this cell.

Default Profile Descriptions: too many to list here. Please access the profile in Access Commander to review the descriptions.

AA. Phone

(for Physical Address)

Optional

No specific formatting required

AB. Fax

(for Physical Address)

Optional

No specific formatting required

AC. Address 1

(for Mailing Address)

Optional

No specific formatting required

AD. Address 2

(for Mailing Address)

Optional

No specific formatting required

AE. City

(for Mailing Address)

Optional

No specific formatting required

AF. State

(for Mailing Address)

Optional

Use the two-letter state postal abbreviation or spell out the state name.

AG. Zip Code

(for Mailing Address)

Optional

Enter the 5-digit zip code (do not include the -+4).

AH. Country

(for Mailing Address)

Optional

PROFILE – Country (Global profile group). Needs to match the Description in the Country profile, e.g., United States. If you add a country, or modify an existing country description, the Description must match what you enter in this cell.

Default Profile Descriptions: too many to list here. Please access the profile in Access Commander to review the descriptions.

AI. Phone

(for Mailing Address)

Optional

No specific formatting required

AJ. Fax

(for Mailing Address)

Optional

No specific formatting required

AK. Organization Name

(for Classified Address)

Optional

No specific formatting required

AL. Division

(for Classified Address)

Optional

No specific formatting required

AM. Address 1

(for Classified Address)

Optional

No specific formatting required

AN. Address 2

(for Classified Address)

Optional

No specific formatting required

AO. City

(for Classified Address)

Optional

No specific formatting required

AP. State

(for Classified Address)

Optional

Use the two-letter state postal abbreviation or spell out the state name.

AQ. Zip Code

(for Classified Address)

Optional

Enter the 5-digit zip code (do not include the -+4)

AR. Country

(for Classified Address)

Optional

PROFILE – Country (Global profile group). Needs to match the Description in the Country profile, e.g., United States. If you add a country, or modify an existing country description, the Description must match what you enter in this cell.

Default Profile Descriptions: too many to list here. Please access the profile in Access Commander to review the descriptions.

AS. Attention

(for Classified Address)

Optional

No specific formatting required

AT. Phone

(for Classified Address)

Optional

No specific formatting required

AU. Fax

(for Classified Address)

Optional

No specific formatting required

AV. E-mail

(for Classified Address)

Optional

No specific formatting required

AW. Organization Name

(for Granted By Address)

Optional

No specific formatting required

AX. Division

(for Granted By Address)

Optional

No specific formatting required

AY. Address 1

(for Granted By Address)

Optional

No specific formatting required

AZ. Address 2

(for Granted By Address)

Optional

No specific formatting required

BA. City

(for Granted By Address)

Optional

No specific formatting required

BB. State

(for Granted By Address)

Optional

Use the two-letter state postal abbreviation or spell out the state name.

BC. Zip Code

(for Granted By Address)

Optional

Enter the 5-digit zip code (do not include the -+4)

BD. Country

(for Granted By Address)

Optional

PROFILE – Country (Global profile group). Needs to match the Description in the Country profile, e.g., United States. If you add a country, or modify an existing country description, the Description must match what you enter in this cell.

Default Profile Descriptions: too many to list here. Please access the profile in Access Commander to review the descriptions.

BE. Attention

(for Granted By Address)

Optional

No specific formatting required

BF. Phone

(for Granted By Address)

Optional

No specific formatting required

BG. Fax

(for Granted By Address)

Optional

No specific formatting required

BH. User Defined Text Field 1

Optional

Text Field

Configure prior to import (System Setup > Field Labels > Facility Management > Facility Information > User Defined Fields)

BI. User Defined Text Field 2

Optional

Text Field

Configure prior to import (System Setup > Field Labels > Facility Management > Facility Information > User Defined Fields)

BJ. User Defined Text Field 3

Optional

Text Field

Configure prior to import (System Setup > Field Labels > Facility Management > Facility Information > User Defined Fields)

BK. User Defined Text Field 4

Optional

Text Field

Configure prior to import (System Setup > Field Labels > Facility Management > Facility Information > User Defined Fields)

BL. User Defined Text Field 5

Optional

Text Field

Configure prior to import (System Setup > Field Labels > Facility Management > Facility Information > User Defined Fields)

 

Change Log

Last Updated: June 8, 2021

Set compatibility with v4.12 release

Converted all Date fields to YYYY-MM-DD format for consistency

Converted all Boolean flags to 1 and 0 for consistency

Made Possessing Facility column optional instead of required