REVN/PUBL DT 10/09/2024 v4.202408
TABLE OF CONTENTS
- Overview
- Cross Module Assignment Rules - Secured Area Management Module
- Drop-Down List Boxes by Tabs and the corresponding Profiles - Secured Area Management Module
- Field Modification - Secured Area Management Module
- Permissions - Secured Area Management Module
- Profiles - Secured Area Management Module
- Reminders - Secured Area Management Module
- Rules for Ignoring Special Accesses and Caveats for Assignments - Secured Area Management Module
- Rules when Personnel record being set to Inactive
- Sequence - Secured Area Management Module
- User Defined Fields (UDFs) - Secured Area Management Module
Overview
Users must be a System Admin (SA) to be able to access the System Administration landing page to make needed configuration changes to the module.
The following do not apply for the Secured Area Management module:
- System Parameters
Cross Module Assignment Rules - Secured Area Management Module
 | System Administrator Mode landing page > System Setup menu > System Profile submenu > SYSTEM PROFILES screen > Global tab > Rules for Cross Modules Assignments profile |
Assets (Property Management module): Ignore Secured Area Accesses when Assigning Assets Ignore Secured Area Classification when Assigning Assets Contracts (Contract Management module): Ignore Secured Area Accesses when Assigning Contracts Ignore Secured Area Classification when Assigning Contracts Documents (Document Control module): Ignore Secured Area Accesses when Assigning Documents Ignore Secured Area Classification when Assigning Documents External Personnel (External Personnel Management module): Allow External Personnel to be assigned to Secured Areas
Personnel (Personnel Management module): Ignore Secured Area Accesses when Assigning Personnel Ignore Secured Area Classification when Assigning Personnel |
Drop-Down List Boxes by Tabs and the corresponding Profiles - Secured Area Management Module
 | Unless otherwise stated, the profiles for this module are located: System Administrator Mode landing page > System Setup menu > System Profile submenu > SYSTEM PROFILES screen > Facility tab > Secured Area Management tab |
Alarm/Equipments Tab
| Default Drop-Down Field Name | Corresponding System Profile |
| ALARM screen | |
| Access Control Type | Alarm - Access Control Type |
| Alarm Provider | Alarm - Provider |
| AMENITIES screen | |
| Type | Amenity - Type |
| EQUIPMENT screen | |
| Equipment Type | Equipment - Type |
| Status | Equipment - Status |
Assignments Tab
There are no modifiable drop-downs on this tab.
Associated Documents Tab
| Default Drop-Down Field Name | Corresponding System Profile |
| Document Type | Associated Document Type - Secured Area |
DSS147 Tab
| Default Drop-Down Field Name | Corresponding System Profile |
| Secured Area Type | Area Type |
Inspection/History Tab
| Default Drop-Down Field Name | Corresponding System Profile |
| SECURED AREA MANAGEMENT - ACCREDITATION HISTORY screen | |
| Accreditation Type | Accreditation History - Accreditation Type |
| Status | Accreditation History - Status |
| Storage Type | Accreditation History - Storage Type |
| Approved By | Accreditation History - Approved By Customer |
| Built To Standard | Accreditation History - Built To Standard |
| SECURED AREA MANAGEMENT - INDUSTRY PARTNER screen | |
| Status | Industry Partner - Status |
| SECURED AREA MANAGEMENT - INSPECTION screen | |
| Inspection Type | Inspection - Type |
| Inspecting Organization | Inspection - Organization |
| Rating | Inspection - Rating |
| SECURED AREA MANAGEMENT - WAIVER HISTORY screen | |
| Restriction | Waiver History - Restriction |
| Standard | Waiver History - Standard |
Secured Area Information Tab
| Default Drop-Down Field Name | Corresponding System Profile |
| Secured Area Type | Area Type |
| Status | Status |
| Classification | Classification |
| Access(es) | Access |
| Owner | Owner |
Field Modification - Secured Area Management Module
| System Administrator Mode landing page > System Setup menu > Field Labels submenu > SETUP SCREEN > Secured Area Management icon > SETUP SCREEN DETAIL screen: > ALARM/EQUIPMENTS section > INSPECTION/HISTORY section > SECURED AREA INFORMATION section |
The Field Labels module allows you to:
- Hide a field
- Hide a field except for users with Update permission
- Configure User Defined Fields (UDFs)
- Designate a field as required
- Rename a field
- Change field formatting – Capitalize the entire field name, or capitalize the first character of each word
Permissions - Secured Area Management Module
 | System Administrator Mode landing page > User Setup menu > User Profile submenu > USER PROFILE MANAGEMENT screen > Permissions tab > Facility Level Permissions tab > SECURED AREA MANAGEMENT section |
Profiles - Secured Area Management Module
| System Administrator Mode landing page > System Setup menu > System Profile submenu > SYSTEM PROFILES screen: > Facility Management tab > Secured Area Management tab > Global tab |
System Administrator Mode landing page > System Setup menu > System Profiles submenu > Facility tab > Secured Area Management tab
|
System Administrator Mode landing page > System Setup menu > System Profiles submenu > Global tab • Access Type • Clearance Classifications • CUI Type • Cross Module Assignment Rules (see the corresponding section below) • Rule for Ignoring Special Access/Caveats during Assignments: Personnel – Secured Areas |
Reminders - Secured Area Management Module
| System Administrator Mode landing page > Notification Setup menu > Reminder Events submenu > REMINDER SETTINGS screen > SECURED AREA MANAGEMENT section |
| Reminder | Submodule | Tab/Section | Field Name |
| Secured Area Waiver Expiration Date | Waiver History | Inspection/History tab > WAIVER HISTORY section > WAIVER HISTORY screen | Expiration Date |
| Secured Area Next Inspection Date | Inspection | Inspection/History tab > INSPECTION section > Inspection screen | Inspection Date |
| Secured Area UL2050/CRZH Certification Expiration Date | Alarm and Access Control | Alarm/Equipment tab > ALARM section > ALARM screen | Certification Expiration Date |
Rules for Ignoring Special Accesses and Caveats for Assignments - Secured Area Management Module
| System Administrator Mode landing page > System Setup menu > System Profile submenu > SYSTEM PROFILES screen > Global tab > Rule for Ignoring Special Access/Caveats during Assignments: Personnel - Secured Areas |
| Rule that applies to the Secured Area Management module |
| Rule for Ignoring Special Access/Caveats during Assignments: Personnel - Secured Areas |
Rules when Personnel record being set to Inactive
 | System Administrator Mode landing page > System Setup menu > System Profile submenu > Personnel Security tab > Personnel Management tab: > Personnel System Parameters > Feature Configuration - Rules when Personnel record being set to Inactive system parameter > Value = Y > Rules when Personnel record being set to Inactive profile |
NOTE: The Rules when Personnel record being set to Inactive profile displays only when the Feature Configuration - Rules when Personnel record being set to Inactive system parameter Value is set to Y.
These rules allow for configuration of system behavior when an employee record is set to Inactive status in the Personnel Management module. The below rule in the profile applies to the Secured Area Management module:
|
Sequence - Secured Area Management Module
| System Administrator Mode landing page > System Setup menu > Sequence submenu > SEQUENCE MANAGEMENT - ADD screen > SAM Area ID sequence |
NOTE: Selection of a sequence is required to be able to add a secured area record.
| Sequence Available | Field Location |
SAM Area ID | Secured Area Information tab > Secured Area ID field |
User Defined Fields (UDFs) - Secured Area Management Module
 | System Administrator Mode landing page > System Setup menu > Field Labels submenu > SETUP SCREEN > Secured Area Management icon > SETUP SCREEN DETAIL screen > SECURED AREA INFORMATION section > 20 POC and User Defined Field(s) section |
| UDFs Available | SETUP SCREEN DETAIL location |
20 POC-specific UDFs: POC1 E-Mail, Employee ID, Name and Phone Number POC2 E-Mail, Employee ID, Name and Phone Number POC3 E-Mail, Employee ID, Name and Phone Number POC4 E-Mail, Employee ID, Name and Phone Number POC5 E-Mail, Employee ID, Name and Phone Number | SECURED AREA INFORMATION section |
10 Text Entry fields 10 Date fields | SECURED AREA INFORMATION section > User Defined Fields section |