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            Module Configuration - OCONUS Outgoing Visit

            PROPRIETARY

            REVN/PUBL DT 02/15/2025  v4.202501


            TABLE OF CONTENTS


            Overview

            Users must be a System Admin (SA) to be able to access the System Administration landing page to make needed configuration changes to the module.


            The following do not apply for the OCONUS Outgoing Visit module:

            • Cross Module Assignment Rules
            • Reminders
            • Rules for Ignoring Special Accesses and Caveats for Assignments
            • Sequences
            • System Parameters 


            Drop-Down List Boxes by Tabs and the corresponding Profiles - OCONUS Outgoing Visit Module


            System Administrator Mode landing page > System Setup menu > System Profile submenu > SYSTEM PROFILES screen > Visit Requests tab > OCONUS Outgoing tab



            Assignments Tab 

            There are no modifiable drop-downs on this tab.


            Associated Documents Tab

            Default Drop-Down Field NameCorresponding System Profile
            Document TypeAssociated Document Type - OCONUS Outgoing



            Government/Contractor Facilities Tab 

            There are no modifiable drop-downs on this tab.


            International Outgoing Visit Information Tab

            Default Drop-Down Field NameCorresponding System Profile
            Visit TypeType 
            Type Visit Being ProcessedType of Visit to be Processed
            Visiting CountryCountry (Global profiles tab)
            NOTE:  Modifications can only be made to Lead-Time (Days), Travel Advisory, Profile and Threshold. Countries may not be added, deleted, or their Description changed.
            Security Disclosure LevelDisclosure Level
            NOTE:  The Value and Ranking must match the Value and Ranking for the same Description in the Clearance Classifications profile (Global tab)
            Initiative

            Initiative

            Initiated By

            Initiated By

            Program(s)Program



            Field Modification - OCONUS Outgoing Visit Module


            System Administrator Mode landing page > System Setup menu > Field Labels submenu > SETUP SCREEN > OCONUS Outgoing Visit Request icon > SETUP SCREEN DETAIL screen:

            > GOVERNMENT AGENCY/CONTRACTOR FACILITIES section

            > VISIT INFORMATION section


            The Field Labels module allows you to:

            • Hide a field
            • Hide a field except for users with Update permission
            • Configure User Defined Fields (UDFs)
            • Designate a field as required
            • Rename a field
            • Change field formatting – Capitalize the entire field name, or capitalize the first character of each word



            Permissions - OCONUS Outgoing Visit Module


            System Administrator Mode landing page > User Setup menu > User Profile submenu > USER PROFILE MANAGEMENT screen > Permissions tab > Facility Level Permissions tab >INTERNATIONAL OUTGOING VISIT section



            Profiles - OCONUS Outgoing Visit Module


            System Administrator Mode landing page > System Setup menu > System Profile submenu > SYSTEM PROFILES screen > Visit Requests tab > OCONUS Outgoing tab


            • Associated Document Type - OCONUS Outgoing
            • Disclosure Level  NOTE:  The Value and Ranking must match the Value and Ranking for the same Description in the Clearance Classifications profile (Global tab)
            • Initiated By
            • Initiative
            • Program
            • Type
            • Type of Visit to be Processed
            • User Defined Drop Down - 1
            • User Defined Drop Down - 2
            • User Defined Drop Down - 3
            • User Defined Drop Down - 4
            • User Defined Drop Down - 5



            Rules when Personnel record being set to Inactive


            System Administrator Mode landing page > System Setup menu > System Profile submenu > Personnel Security tab > Personnel Management tab:

            > Personnel System Parameters > Feature Configuration - Rules when Personnel record being set to Inactive system parameter > Value = Y

            > Rules when Personnel record being set to Inactive profile 


            NOTE:  The Rules when Personnel record being set to Inactive profile displays only when the Feature Configuration - Rules when Personnel record being set to Inactive system parameter Value is set to Y. 


            These rules allow for configuration of system behavior when an employee record is set to Inactive status in the Personnel Management module. The below rule in the profile applies to the OCONUS Outgoing Visit module:

            • Unassign from OCONUS Outgoing Visits



            User Defined Fields (UDFs) - OCONUS Outgoing Visit Module


            System Administrator Mode landing page > System Setup menu > Field Labels submenu > SETUP SCREEN > OCONUS Outgoing Visit Request icon:

            > GOVERNMENT AGENCY/CONTRACTOR FACILITIES section > User Defined Fields section

            > VISIT INFORMATION section > User Defined Fields section


            UDFs AvailableSETUP SCREEN DETAIL location

            5 Text Entry fields 

            GOVERNMENT AGENCY/CONTRACTOR FACILITIES section > User Defined Fields section

            10 Text Entry fields 

            10 Date fields

            5 Drop-Down fields

            VISIT INFORMATION section > User Defined Fields section


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