PROPRIETARY
REVN/PUBL DT 12/08/2024 v4.202411
TABLE OF CONTENTS
Required Records/Fields
When adding an OCONUS Outgoing Visit record, the following records/fields are required so you'll want to be sure you have this information available before you begin:
- Visit Type (i.e., Government, Contractor, Dual)
- NATO (i.e., Yes/No). If Yes, an employee can only be assigned to the visit if in their Personnel Management record has an Active NATO Caveat record including the Date Briefed.
- Facility Code – see requirements for the facilities below for Government/Agency Facilities and Contractor Facilities.
- Visiting Country
- Visit Start Date and End Date
- Purpose
- Security Disclosure Level
- Initiative
- Initiated By
- Which of the following apply, and the justification for those that do apply:
- Specific Equipment or Weapon System
- Foreign Military Sales or Export License
- Program or Agreement
- Defense Acquisition Process
- Other
- Passport Number – the employee’s passport number must exist and be active in their Personnel Management module in order to be assigned to the visit.
- Government/Agency Facilities, when Visit Type is Government or Dual. NOTE: The facility must exist in the Facility Management module and the Facility Type = OCONUS Government Facility. The Physical Address Country must match the country being visited.
- Contractor Facilities, when Visit Type is Contractor or Dual. NOTE: The facility must exist in the Facility Management module and the Facility Type = OCONUS Contractor Facility. The Physical Address Country must match the country being visited.
- Associated Document Type. if you will be uploading any associated documentation, ensure that the required document types have been added to the Associated Document Type – OCONUS Outgoing profile
Records required for Assignments
Before being able to complete assignments, the following applicable records need to exist:
- Employees who are being assigned to the visit (employee record must exist in the Personnel Management module and Status = Active). Their passport must also be included in their record, and Active (Personal tab > PASSPORT section).
The following fields are not required, but the data needs to already be entered in order for you to be able to complete the field:
- Pass Through Facility (facility must be entered in the Facility Management module)
- Contract (contract must exist in the Contract Management module and Status = Active)
Lead Time Information
The lead time for most countries is 30 days. Only a few have specific lead times. If the lead time is not correct, please submit a ticket in the Customer Service Portal (CSP) and indicate the source of the correct lead time.